October 10-11, 2003
Present: A. Astbury, M. Barma, M. Coey, J. Daigle, J. Franz, B. Julia,
V. Lüth, M. Mc Callum, E. Molinari, P. Monceau, S. Nagamiya, P. Ormos,
Y. Petroff, B. Richter, G. Righini, J. Sahm, A. Sen, K. Sharma, M. Skolnick,
R. Slusher, T. Takada, G. Tibell, V. Trimble, W. van Wijngaarden, R. Wald, K.P.
Wenzel, E. Zingu.
Absent: J. Avron, S. Bagayev, H. Fukuyama, S. Rezende.
Guests: C. Barty, M. Freeman, A. Shotter
President Petroff called the meeting to order on Oct. 10 at 9:00. Dr. Shotter,
Director of TRIUMF, welcomed the participants at Canada's National Laboratory
for Particle and Nuclear Physics in Vancouver.
1. Approval of the minutes
K. Sharma pointed out the need of a correction on the proposed minutes of the
previous meeting (Trieste, January 2003) regarding item 10. Inter-Union representatives:
The delegate to IU.14 (IUPAC Inter-Division Committee on Terminology and Symbols
- IDCNS) is L. Pendrill. With this correction, the minutes were approved unanimously.
2. Report from the President
After reviewing the agenda, P. Petroff reported on key issues that emerged
since the previous meeting:
(i) Activity of the working groups. Specific items of the Agenda will examine
to this point;
(ii) Visibility of IUPAP. Some actions are needed: (ii.1) Improve the website
and keep it updated: Commissions are invited to send input; (ii.2) Ask national
societies (possibly through liaison committees) to include a link to the IUPAP
website in their websites; (ii.3) Ask Commissions and conference organizers
to make sure that IUPAP is briefly presented at the beginning of the IUPAP-sponsored
(iii) Commissions: it may be time to review their activity and see whether we
need any change in the structure or emphasis of Commissions (if so, decisions
could be made at the General Assembly); the Chairs of the Commissions are asked
to send input on this point.
Petroff then informed that Erika Ridgway, who has been the IUPAP Administrator
in the last years, will retire in a few days. He expressed gratitude for all
her contributions to IUPAP. The Council and Chairs unanimously invited Petroff
and Franz to transmit her the warmest thanks and wishes.
3. Business matters:
A. Financial report. Franz informed about the Audit report that will
be examined by the Council (see Annex A). She then presented the general structure
of the 2003 Operating Budget
pointing out that the situation is slightly improved because of exchange rates
(dues are paid in Euro while most expenses are in US$), and because some members
have now paid previous dues; e.g. Russia has just paid; France is expected to
pay in the next few weeks. She then anticipated the main lined 2004
Operating Budget that will have to be discussed and approved by the Council.
Richter recommended to foresee a more significant budget for Working Groups.
B. Member affairs. Franz showed the list of members with payments and
dues in arrears. She pointed out a few critical cases (Argentina, Brazil, Bulgaria,
Chile, Japan, France) and indicated the possible actions that will be examined
by the Council. She then informed that Senegal joined IUPAP and paid its dues.
The C&CC unanimously welcomed Senegal and expressed satisfaction about this
enlargement of IUPAP Membership.
C. Replacement for C20 member who resigned. Franz reported that Prof.
Koo-Chul Lee resigned from C20 after his retirement. T. Takada (Chair of C20)
worked to identify a candidate that could substitute Prof. Lee and represent
the computational physics community in the far east region, and recommended
Prof. Jai Sam Kim from Korea.
D. Selection of Gruber Prize Committee representative. Franz reminded
that IUPAP was asked to nominate a member of the Gruber Prize Committee which
is a very important prize in cosmology. Chairs of AC2 (McCallum) and C19 (Trimble)
jointly proposed Prof. Simon White (Garching, Munich). The C&CC commented
favorably and recommended approval by the Council.
4. Reports from the Commissions.
The following Chairs or substitutes
presented reports on the activity of their Commissions: Sharma for C2, Barma
for C3, Wenzel for C4, Ormos for C6, Skolnick for C8, Coey for C9, Monceau for
C10, Luth for C11, Nagamiya for C12, Zingu for C13, Tibell for C14, W. van Wijngaarden
for C15, Sen for C16, Slusher for C17, Julia for C18, Trimble for C19, Takada
for C20, Righini for AC1, McCallum for AC2, Daigle for AC3. After the presentations,
Petroff invited all Commission Chairs to prepare a report on key scientific
issues in their field, in order to update each Commission section on the website.
The following issues proposed by Commissions lead to actions porposed for approval
by the Council:
(i) C2: Unified atomic mass unit. The Chair of C2-SUNAMCO, Sharma, reported
that it has been suggested that the name and symbol of the "unified atomic
mass unit" (abbreviation: u) be replaced with the name and symbol "dalton" (abbreviation: Da). SUNAMCO suggests that IUPAP endorse the use of both names
and strongly recommends waiting for an extended period to see which name physicists
and others prefer to use before making any further decision. It was proposed
to accept the recommendation of SUNAMCO.
(ii) C8: IUPAP Young Author Investigator Awards. The Chair of C8, Skolnick,
reported that the fund for these Awards, that is managed by C8, is effectively
increased because the organizers of the previous International Conference
for the Physics of Semiconductors (ICPS) held in Edinburgh could support the
prizes within the conference budget, without using this fund as normally planned.
The intention of C8 is to take advantage of this to increase the number of
Awards distributed at the next ICPS. It was proposed to accept the contribution
from the organizers of ICPS-Edinburgh towards the IUPAP Young Author Investigator
Awards with thanks.
(iii) C10: Working Group on Facilities in Condensed Matter. The Chair of C10,
Monceau, reported that the working group has not been very active and asked
for recommendations about future actions. In the discussion, it was pointed
out that the importance of IUPAP in high-energy physics is largely due to
the activities of the working groups on facilities: it is desirable to do
the same in condensed matter physics. The working group should be one of the
main thrusts of C10, whose role would otherwise need further discussion. Petroff
and Franz commented about the difficulties in contributing to the discussions
on Synchrotron and Neutron Facilities at this stage, and suggested that it
may be more effective to work on High-Magnetic Field facilities. It was proposed
to advise the working group to focus on a report on High-Magnetic Field facilities.
(iv) C12: Activities on International Collaborations. The Chair of C12, Nagamiya,
reported that C12 discussed the need of an International Working group on
International Collaborations. This would differ from ICFA because it would
concentrate on collaborations between existing facilities rather than new
facilities. For the moment it is proposed as an internal activity of C12,
but it could become a more formal IUPAP Working group. Richter and Franz suggested
that for the moment C12 could work through a "Provisional IUPAP Working
Group". If it works well, one could consider the possibility to establish
it officially at the next General Assembly. It was proposed to advise C12
in this direction.
(v) C13: Participation from Developing Countries. The Chair of C13, Zingu,
pointed out that C13 does not include enough members from developing countries.
Franz proposed that Associate members could be added to solve this problem,
and it was proposed that the commission will work in this direction.
(vi) C14: "Physics Now". The Chair of C14, Tibell, reported that
"Physics Now" is ready: it is the new edition of "Physics 2000",
edited by Jon Ogborn with contributions from Commission Chairs. He recommended
it as an official IUPAP Publication with support in order to print it as a
book. It was proposed to accept this recommendation.
5. Discussion of associate members of Commissions.
about the Associate Members that were proposed by the Commissions. The C&CC
commented favorably on the proposed names, proposed a few integrations and recommended
approval of the attached list (See lists under Commissions)
by the Council.
6. Appointment of Liaison Members to C13.
Franz reminded the importance
of Liaison members to C13 in order to enhance the involvement of all Commissions
in IUPAP's efforts for development. She then reported about the names proposed
by Commissions. The C&CC commented favorably on the list and recommended
approval by the Council.
7. Proposal of a working group on medical physics.
Franz reported that
a proposal was put forward to assess the need for the formation of a new IUPAP
Commission of Medical Physics. The importance of this proposal was recognized
and it was recommended that the Council approve a small working group to this
8. Discussion and approval of conferences.
Molinari reminded that applications
were sent both to the Associate Secretary General and to the Commissions, and
a general list was compiled. Commissions then sent their corrections and recommendations
referring to IUPAP policies and criteria, and a proposed ranking of conferences.
A general problem is that some conference proposals are not explicit about fulfillment
of criteria, and sometimes Commissions themselves are not sufficiently careful
in checking this aspect. The main critical aspects concern: (i) fee limit; (ii)
diversity and women participation in committees; (iii) underestimation of free
circulation of scientists and Visa problems; (iv) proceedings. When in doubt,
Molinari proposed to give approval only if the Commission Chairs can commit
themselves to checking that criteria will be fulfilled. Also, approval will
be awarded under the condition that the organizers sign an explicit statement
that all criteria will be fulfilled. Molinari then proposed that grants should
normally be within the limits used in previous year (US$ 10000 for type A, US$
6000 for type B, US$ 0 for type C or regional conferences; US$4500 for travel
grants). These procedures were approved. The list of proposed conferences was
then examined in detail and the enclosed list of priorities was recommended
to the Council.
Concerning proceedings, it was pointed out that on-line publication would be
important to enhance access and reduce costs. Richter proposed that IUPAP should
set up a web site to host proceedings. It was suggested that Tata Institute
or other institutions in developing counties might be instrumental in helping
to set up such web site in an efficient and cost-effective way. It was agreed
that this or other possibilities will be explored before the next meeting.
9. New working group "International Committee on Ultrahigh Intensity
Dr. Barty summarized key issues in the physics of ultrahigh
intensity laser - matter interactions and reminded the proposal, presented by
Prof. Sandner and approved in the previous CC&C meeting, to set up a new
working group. In the last few months there have been intensive activities and
contacts, which have led to finalize the proposed composition of the Working
Group. The working group will have C16 as reference Commission, with strong
interactions with C15 and C17. It was agreed that the proposal should be accepted,
with modified composition to include the Chair of C16 who will act as liaison
to the Council. It is expected that only very minor funding will be needed for
this working group since the laboratories that are represented are ready to
Molinari reminded that the previous C&CC meeting
recognized the importance of nanoscience for IUPAP and invited her to coordinate
a small group of people to review the situation and suggest actions. The group
met during the C&CC meeting in Trieste and before the present Vancouver
meeting, with the participation of the interested Commission Chairs. Each Commission
was asked to provide the following information: 1. key issues in nanoscience
of interest to the commission; 2. conferences in nanoscience that are related
to the commission or to the field, including comments on their nature and focus;
3. key people in the field (and beyond) that could help in assessing the situation
and in shaping a possible conference. Reports were already provided by Commissions
C3, C5, C6, C8, C9, C17, C20. The resulting picture is that nanoscience is well
present in existing IUPAP conferences (including large type A conferences as
well as type B and C conferences). However, the interactions between different
fields are still too weak, especially at the frontiers between inorganics/organics
and biological systems; no IUPAP nanoscience conference exists involving different
Commissions. In general, most existing international conferences (non IUPAP)
emphasize nanotechnology rather than nanoscience. The group also believes that
the role of physics in the nanosciences is not as visible as it should.
As a result of the working group discussion, Molinari proposed the following
actions: (i) to strengthen nanoscience conferences within each Commission, encourage
collaborations among commissions and interface aspects with other disciplines;
(ii) to prepare a new section in the IUPAP Website (Nano@IUPAP) containing the
Commissions' reports and other information about IUPAP activities in the nanosciences;
to include an article on this topic in the next IUPAP Newsletter; (iii) to organize
an International Conference on "Physics in the Nanosciences" within
the 2005 World Year of Physics: the steering committee will involve representatives
of Commissions; the meeting is provisionally planned to take place in Dublin
thanks to the collaboration of M Coey, chair of C9; the possibility of an additional
meeting in Japan will also be explored; (iv) explore existing conference series
in nanoscience and possibly 'adopt' one or more in the next years. If very successful,
the conference mentioned under the item (iii) might evolve into a series.
Petroff reminded that the previous C&CC meeting had
identified the need of an IUPAP contribution to the discussion on ethics and
scientific misconduct in physics. He presented the program of the IUPAP workshop
on "Scientific Misconduct and the Role of Physics Journals in its Investigation
and Prevention" that will take place on October 13-14, 2003. He presented
the program of the meeting and proposed that, after the discussion in the meeting,
an IUPAP statement on Ethics will be finalized.
12. Physics in Canada.
Petroff invited two guests from the Canadian
physics community to present talks on the situation and perspectives of physics
in Canada. Dr. Poutissou presented a talk on "TRIUMF's and Canada's Subatomic
Physics program: present and future" and Dr. Mark Freeman (U. Alberta)
spoke about "Condensed Matter Physics in Canada".
13. World year of Physics.
Petroff informed about the discussion within
UNESCO on the 2005 World Year of Physics, and expressed the hope that the approval
will be finally obtained. Meanwhile the organization of activities for the International
Year of Physics is continuing. Given the budget limits of IUPAP and also of
regional organizations like the EPS, most of the activities will be at the national
level. He proposed that specific IUPAP activities include the "Physics
in the Nanosciences" events and a major event entitled "International
Conference on Physics and Sustainable Development".
A goal is to convince the governments all over the world, and especially in
the developing world, that physics and science education are a priority. Franz
presented the proposal for the latter event, that was prepared in collaboration
with E. Zingu and already had a preliminary approval of UNESCO and ICTP. The
conference is planned to take place in Durban, South Africa, in October 2005
in connection with the General Assembly. After extensive discussion on the scope,
possible attendance and key topics of the meeting the proposal was approved.
Trimble suggested involvement of commission members from developing countries.
Other immediate actions will include informing all liaison committees about
the 2005 Year or Physics and ICPSD.
14. Plans for IUPAP General Assembly.
Franz and Zingu introduced the
proposal to hold the General Assembly in South Africa. The proposed dates were
October 19-21, but they could be moved to the previous or following week in
order to avoid conflicts with the ICSU General Assembly.
15. Reports from inter-Union representatives.
Franz informed that reports
were received from inter-Union representatives in IU.3, IU.7, IU.14, IU.18.
Wenzel reported about IU.3 Committee on Space Research (COSPAR). van Wijngarden
reported that IU.7 Inter-Union Commission on Spectroscopy (IUCS) seems to be
inactive and suggested to cancel IUPAP's representative. Sharma presented the
report by L. Pendrill on IU.14 - IUPAC Interdivisional Committee on Nomenclature
and Symbols (IDCNS) and P. Ormos on IU.18 IUPAB International Union of Pure
and Applied Biophysics. The proposal to cancel IUPAP representative in IU.7
- IUCS was approved.
16. US visa concerns.
Petroff reported about very serious concerns in
the situation of US Visa and the major problems that are arising for the free
circulation of scientists and the international character of conferences. Vera
Luth presented a detailed report on the new procedures that were enforced for
US visa applications and the impact that they had on the attendance at the International
Symposium on Lepton-Photon interactions. Petroff reported about a letter sent
by Prof. J. Dorfan (Chair of ICFA) pointing out that the situation is more general
and concerns not only access to conferences, but also to international collaborative
activities and large scale facilities. Molinari informed that other Conference
organizers reported problems in the attendance of foreign scientists working
in the US to Conferences held outside the US, owing to difficulties and worries
about re-entry visa.
After extensive discussion, the C&CC expressed the greatest concern about
the situation and increasing menaces to free circulation of scientists. For
this reason, the C&CC decided that IUPAP will not guarantee approval to
any future Conference in the US unless the situation changes. This will also
be true for other countries where similar situations should appear.
The discussion then focused on possible actions. Petroff and Richter informed
that sofar ICSU seemed not to be very interested in reacting rapidly on this
issue. The following actions were proposed: (i) to prepare an official motion
and send it to ICSU requesting their initiative; (ii) to write to the new science
advisor at the US State Department, with copy to the National Academy of Sciences,
and to other US and international bodies to inform about the situation and the
very serious implications for the development of science. Petroff and Richter
will take care of actions (i) and (ii).
It was also proposed (iii) to include detailed information on the situation
and on IUPAP actions on the IUPAP website, together with practical recommendations
in order to help Conference organizers and individual scientists in facing this
situation; (iv) to continue in collecting data and reporting problems.
The C&CC approved the proposed actions. It was also approved to follow closely
the situation in other countries by collecting reports of any problems that
may arise in conference organization or other activities.
17. Reports from Working Groups.
Luth reported about the International Committee for Future Accelerators (ICFA).
Franz reported about the Working Group on Women in Physics. After the Paris
conferences 3 projects are carried on: (i) maintaining a very lively website;
(ii) awarding travel grants to facilitate the participation of women from developing
countries to conferences (2 competitions were held, each with grants to 20 women,
using resources that remained from the Paris conference, a small grant from
UNESCO, a small grant from Oreal and a small personal anonymous grant); (iii)
to work on a proposal for a Network of Women in Africa: a first application
was not approved by Unesco, the working group is now working on getting endorsement
from more countries. The working group will meet in London, then IUPAP has to
decide whether to invest more money to allow it to meet. Molinari and Luth proposed
that a budget should be provided in order to allow the working group to meet
regularly once a year.
Monceau reported that the working group on Facilities in Condensed Matter Physics
has not been active in recent years, and invited suggestions regarding the main
areas for its future activity. Petroff pointed out that working on syncrotron
and neutron facilities is presently difficult and may have small impact as some
coordination is already provided by other international bodies. He and Franz
suggested the working group should work on High-magnetic-field facilities. The
proposal was approved.
18. ICSU matters.
Petroff, Richter and Franz reported about different
aspects of ICSU activities.
(i) Emerging issues. Petroff reported on the ICSU enquiry on emerging issues.
IUPAP contributed by pointing out some important issues: Investment in Basic
and Applied Sciences, Nanotechnology, Energy; other relevant issues were brought
by other members. The outcome was a document on which we can now give input;
Council members and chairs are invited to contribute before the end of October
by offering comments to be sent to ICSU.
(ii) World Summit on the Information Society - the Scientific Input. Petroff
and Richter reported about the World Science Information Society Summit that
will take place in Geneva in December 2003, and the work that was made in preparation
of this meeting. The 'Principles and recommendations' elaborated in a joint
preparatory meeting by ICSU, Codata and UNESCO can be found at www.icsu.org;
(iii) Science for Health and Well-being. Petroff reported that ICSU is active
on this topic; although IUPAP was not directly involved so far, some future
involvement may be appropriate;
(iv) ICSU Unions' Meeting. Petroff reported about the draft agenda of the February
meeting, where Petroff and Astbury will attend. In view of this meeting it is
important to identify what IUPAP would like to obtain from ICSU and vice-versa.
Richter pointed out that ICSU must recognize and emphasize that unions are those
who have real connections to the scientific communities. IUPAP has so far being
important supporting players, but could now play a more important role. Richter,
Petroff and Astbury will work in this direction.
(v) ICSU Executive Board. Richter reported on the activity of the Board and
the role that physicists can now have on topics like energy and environment,
(vi) Universality. Franz reported that IUPAP has appointed a Review group on
Universality, i.e. the principles relating to the rights and responsibilities
of scientists in their freedom to conduct science. In an informal message, P.
Warren anticipated some working material prepared by the Review group, on which
we can now offer some comments. Franz presented some remarks that were shared
by many others: the proposed text is very vague and mixes issues at very different
levels making the statements quite ineffective. It was unanimously recommended
to send a reply to ICSU with the comments that IUPAP considers that this is
a very important issue; two separate statements should be issued, one on free
circulation of scientists and one on ethics; they should be both very short
and concise. Petroff and Richter will work with ICSU to improve the text.
(vii) Nominations for ICSU Committees. Franz reported that after the previous
Council meeting nominations were required by ICSU for the "Ad-hoc expert
panel for capacity building in science" and for the "Policy Committee
on Developing Countries". IUPAP nominations were sent for both, namely
Prof. Annick Suzor Weinert and Prof. Edmund Zingu.
19. Report on Claims for Discovery of Elements.
Petroff summarized the
detailed report of the IUPAC/IUPAP Joint Working Party on the claims for discovery
of elements 110, 111, 112, 114, 116, and 118. This committee determined that
the claim by Hoffmann concerning element 110 (proposed name: Darmstadtium) and
element 111 fulfilled the criteria; more data are instead needed before a conclusive
statement on the other elements. Petroff suggested to endorse the proposal of
the committee, which was then unanimously approved.
20. Science education and ICTP.
Franz reported about a very preliminary
draft proposal that is currently being discussed at UNESCO on science education
and a possible institution to be started in Trieste. The existing Trieste institutions
including ICTP could offer the location. The goal would be to train people who
teach teachers. Franz mentioned that a possible pilot program of 1-month courses
could start: IUPAP could propose to start with physics because of the background
that already exists in Trieste. Tibell reported that although there was no real
discussion on this proposal in the community, he thinks that the idea of working
at the level of teacher trainers is good and that the C13 Commission would help.
Sen seconded this view. It was agreed to follow the future developments and
possibly contribute with ideas for pilot initiatives.
21. New business.
(i)All Commission Chairs will be invited to send information that will be used
to update the IUPAP website. In particular they should send a report on what
is new in science in their field.
(ii) The next meeting will be held in India (possibly Bombay) or Japan (Tsukuba)
in October 2004. Details will be communicated by e-mail.
(iii) The proposed actions emerged under item 5 (Commission reports) were approved.
The meeting of the Council and Commission Chairs was adjourned
at 1.45 on October 11, 2003.